7 Key Things to Consider When Buying a Conference Table

May 9th, 2025 | Office Furniture Blog

A conference table does far more than fill a room — it sets the tone for your most important meetings. From client presentations to team strategy sessions, the right table supports collaboration, reflects your brand, and optimizes your workspace.

Whether you’re furnishing a brand-new office or upgrading your existing space, here are seven essential factors to consider when buying a conference table that blends functionality, comfort, and professionalism.

Essential Factors to Consider When Buying

1. Room Size and Table Dimensions

One of the first and most important considerations is size. Your conference table should comfortably seat all participants while allowing for adequate circulation space around the table.

How to Get the Size Right

• Allow at least 36–42 inches of clearance between the table and walls or furniture.
• Plan for about 35–40 inches of width per person, especially if participants are using laptops or presentation materials.
• For smaller rooms, consider rectangular or boat-shaped tables that optimize capacity without feeling cramped.

 

2. Shape and Seating Dynamics

The shape of a conference table has a subtle yet powerful effect on communication and workflow.

Popular Table Shapes:

• Rectangular: Best for formal meetings and large groups, though it can create a hierarchy.
• Boat-shaped: Adds a touch of elegance and improves sightlines for large meetings.
• Round or Oval: Encourages collaboration and equal participation — ideal for smaller team settings.
• Modular designs: Allow you to reconfigure seating layouts based on the meeting’s purpose.

 

3. Built-In Power & Connectivity Features

Modern meetings rely on technology. Choose a table with integrated power modules, USB ports, HDMI access, or cable grommets for seamless connectivity.

Smart Table Features to Consider:

• Pop-up or flip-up power/data modules
• Wire management systems under the table
• Charging stations for laptops and mobile devices

 

4. Flexibility and Multi-Functionality

Does your conference room serve multiple purposes? If so, flexibility is key. Modular and folding conference tables offer the adaptability to rearrange your space for training sessions, collaborative workshops, or formal board meetings.

Benefits of Flexible Tables:

• Easily convert to classroom-style seating
• Store or reconfigure with minimal effort
• Ideal for dynamic or shared workspaces

 

5. Materials and Durability

Conference tables see a lot of use, so durability matters, especially in high-traffic environments. The material you choose affects the table’s longevity, maintenance needs, and overall appearance.

Common Materials:

• Laminate: Affordable and easy to clean — great for everyday use.
• Wood veneer: Offers a high-end look with moderate durability.
• Solid wood: Luxurious and long-lasting but often higher priced.
• Glass: Sleek and modern but requires more maintenance.

Consider how often the space is used, your cleaning protocols, and the type of image you want to project.

6. Aesthetic and Brand Alignment

 
Your conference table plays a major role in how clients and employees perceive your business. It should reflect your company’s identity — whether that’s sleek and modern, warm and welcoming, or bold and professional.

Things to Think About:

• Does the table complement your existing office furniture?
• Are you using color or material finishes that align with your brand?
• Would a custom or made-to-order table better represent your company culture?

 

7. Budget and Long-Term Value

While conference tables range in price from affordable to luxury, choosing the right option isn’t just about initial cost, it’s also about value. A quality office table will last for years, enhance productivity, and support your evolving workspace needs.

Tips for Staying Within Budget:

• Determine if you need a flagship table or a functional one for internal use.
• Set priorities — size, durability, or integrated tech — and balance those with your budget.
• Explore both new and pre-owned options for cost-effective solutions.

 

Final Thoughts

Buying a conference table may seem straightforward, but choosing the right one can transform your meeting room into a space of productivity, professionalism, and collaboration. By considering size, shape, tech integration, flexibility, materials, aesthetics, and budget, you’ll ensure your investment supports your team for years to come.

Need Help Designing Your Conference Room?

Let Arenson Office Furniture help. We offer free space planning consultations and expert guidance to match your goals and budget. From evaluation to installation, we’re your one-stop shop for functional and stylish office solutions.

Contact us today to get started with a customized plan for your conference space.